10 Best Laptop and IT Equipment Provisioning Solutions For Remote Employees
02 February, 2026
IT equipment provisioning has become a critical challenge for modern organizations managing distributed workforces.
With 74% of all breaches involving the human element, including privilege misuse or stolen credentials, automating laptop and IT equipment provisioning has become a security imperative.
This guide shares the top 10 solutions that help organizations procure, deploy, manage, and retrieve devices for remote employees while maintaining security and compliance standards.
Let’s dive right in!
What is IT Equipment Provisioning?
IT equipment provisioning is the comprehensive process of preparing, configuring, deploying, and managing hardware and software assets for employees throughout their entire lifecycle. This includes procuring devices from vendors, pre-configuring them with necessary applications and security protocols, shipping them to remote locations, managing them throughout their use, and retrieving them during offboarding.
The provisioning process encompasses several key stages:
- ordering or leasing devices from vendor networks
- deploying pre-configured devices integrated with Mobile Device Management (MDM) systems
- tracking and maintaining devices through centralized dashboards
- retrieving equipment from departing employees
- sustainably disposing of devices through certified wiping, recycling, or reselling
Modern provisioning involves automating user account creation, configuring role-based access controls, implementing zero-trust security policies, and ensuring seamless connectivity to essential network resources and applications.
Organizations can choose between different provisioning models including Company-Owned Business Only (COBO), Company-Owned Personally Enabled (COPE), or reimbursement-based approaches depending on their security requirements and employee preferences.
What Devices Should Be Provisioned to Your Employees
Remote employees require a complete hardware setup to maintain productivity and security standards.
The essential devices include laptops with reliable processors and sufficient RAM, external monitors for improved productivity, webcams and microphones for video conferencing, docking stations for seamless connectivity, and ergonomic peripherals like keyboards and mice.
Organizations should also provision security hardware such as VPN-enabled routers, physical security keys for multi-factor authentication, and headsets for clear communication.
For high-value roles, companies often provide comprehensive office setups including ergonomic chairs and desks, though this demands more planning and shipping infrastructure.
Best Laptop and IT Equipment Provisioning Solutions
Here are the best IT equipment and laptop provisioning solutions in 2026:
1. ZenAdmin
ZenAdmin is a comprehensive IT Asset Management (ITAM) platform designed specifically for distributed teams across 150+ countries. The platform provides end-to-end lifecycle management for IT assets, from IT procurement through disposal, with a unified dashboard that streamlines every stage of device management. ZenAdmin’s trusted global vendor network ensures timely device delivery with full MDM integration, making it ideal for organizations with remote and hybrid workforces.
Key Features:
- Complete lifecycle management: Procure, deploy, manage, retrieve, and dispose of devices from a single platform
- Pre-configured device delivery: Devices arrive fully integrated with your MDM system within days
- Global reach: Support for distributed teams across 150+ countries
- Real-time tracking: Centralized dashboard with live updates for device status, repairs, and replacements
- Logistics cost approval: Built-in workflow for tracking and approving device de-allocation and reallocation costs
- 150+ integrations: Out-of-the-box connectivity with Slack, Teams, Jira, Github, AWS, JumpCloud, Hexnode, Notion, Google Workspace, Microsoft 365, and more
- Custom workflows: Create tailored workflows or use pre-defined templates for automation
- Secure facilities: Global secure storage for device recovery and redeployment
- Sustainable disposal: Certified wipe, recycle, or resell options
Pros:
- Eliminates manual tracking with spreadsheets and provides complete audit trails
- Streamlines device de-allocation and reallocation processes
- Reduces IT operational complexity through automation
- Provides transparency throughout the device lifecycle
- Ideal for companies with remote and hybrid teams
Cons:
- Pricing information not publicly available, requiring custom quotes
- May have a learning curve for smaller IT teams new to comprehensive ITAM platforms
Reviews:
ZenAdmin users particularly praise the platform’s ability to eliminate manual tracking processes and provide real-time visibility on device logistics. IT managers handling device logistics for remote teams find the cost approval workflow especially valuable for maintaining transparency.
2. Workwize
Workwize is a hardware management platform that automates the entire IT asset lifecycle with a particular focus on zero-touch deployment for remote employees. The platform ensures employees receive pre-configured, MDM-enrolled devices ready to work from day one, making it a strong choice for organizations prioritizing rapid onboarding.
Key Features:
- Automated user onboarding/offboarding: Configure workflows for role-based access and hardware provisioning
- Zero-touch deployment: Pre-configured laptops and IT assets delivered globally within 5-7 days
- HRIS integration: Automatic sync with HR platforms like Workday for seamless employee data flow
- MDM platform integration: Works with Okta, Microsoft Intune, and other popular MDM solutions
- Automated retrieval and disposal: Complete post-offboarding security including remote device locking
- Remote device management: Lock, wipe, and retrieve equipment from departing employees
Pros:
- Reduces manual IT processes significantly
- Transparent pricing model with clear per-seat costs
- Multiple integration options for seamless workflow
- Strong focus on security through automated retrieval
Cons:
- Not the best fit for organizations with fewer than 50 employees
- Limited information on multi-region support compared to competitors
Reviews:
Companies like DuckDuckGo use Workwize and report positive experiences with simplified IT operations. Users particularly appreciate the automation capabilities that reduce manual workload for IT teams. But there are a lot of complaints about the pricing because of which many vendors have move to ZenAdmin.
3. Kandji (Iru)
Kandji specializes in Apple device management, providing advanced automation and security specifically for macOS, iOS, iPadOS, and tvOS environments. The platform combines MDM with the Kandji Agent to deliver seamless experiences for both end users and IT administrators, with real-time device synchronization that sets it apart from general-purpose solutions.
Key Features:
- Apple Business Manager integration: Zero-touch setup for devices from the moment they’re powered on
- Automated Device Enrollment (ADE): Ensures Kandji cannot be removed unless explicitly permitted
- Blueprint automation: Pre-configured deployment templates for different roles
- Auto Apps: 200+ pre-packaged applications deployable with just two clicks
- Passport identity management: Identity-based login with enhanced security
- EDR and vulnerability management: Built-in endpoint detection and IT security risk identification
- Assignment Maps: Customize deployments based on roles and departments
- USB and storage access restrictions: Granular control over device peripherals
Pros:
- Unmatched Apple ecosystem integration and specialization
- Real-time device information synchronization
- Streamlined app deployment reduces manual packaging work
- Strong security features with integrated EDR
Cons:
- Limited to Apple devices only (not suitable for Windows/Linux environments)
- Premium pricing may be high for small organizations
Reviews:
IT teams switching from other MDMs praise Kandji’s automation capabilities and the ease of managing Apple fleets at scale. Solutions engineers highlight how the platform eliminates busywork through intelligent automation.
4. Jamf Pro
Jamf Pro is an enterprise-grade Apple device management solution trusted by organizations worldwide for deploying and managing Mac, iPad, iPhone, and Apple TV devices. The platform provides comprehensive deployment capabilities with policy-based management and extensive integration options.
Key Features:
- Automated policy-based deployment: Define triggers and scopes for automatic device configuration
- Package management: Drag-and-drop distribution with flexible deployment options
- Apple Business Manager integration: Automated enrollment for corporate devices
- Configuration profiles: Standardize security settings and device behavior
- Self-service portal: Users can install approved applications on-demand
- Scope-based targeting: Deploy configurations to specific machines or groups
- Distribution point management: Efficient software delivery across locations
Pros:
- Industry-leading Apple device management capabilities
- Mature platform with extensive third-party integrations
- Strong enterprise support and documentation
- Flexible deployment options for various organizational structures
Cons:
- Apple-only platform limits use in mixed-OS environments
- Complex initial setup for organizations new to Jamf ecosystem
- Higher cost compared to some alternatives
Reviews:
Jamf Pro consistently receives high marks from enterprise IT teams managing large Apple fleets. The platform’s 98%+ asset data accuracy and 70% reduction in audit prep time make it particularly valuable for compliance-focused organizations.
5. Okta
While primarily known as an Identity and Access Management (IAM) solution, Okta provides robust user and device provisioning capabilities that complement hardware deployment. The platform automates account creation, access management, and deprovisioning across 7,000+ integrated applications, making it essential for comprehensive remote employee provisioning.
Key Features:
- Universal Directory: Centralized hub for all user data with real-time synchronization
- 7,000+ app integrations: Okta Integration Network (OIN) supports vast application ecosystem
- Automated lifecycle management: Handles onboarding, role updates, and offboarding
- SCIM and API support: Custom integrations for proprietary applications
- Just-in-Time (JIT) provisioning: Instant account creation when users access applications
- Single Sign-On (SSO): Unified access across all company applications
- Multi-Factor Authentication (MFA): Enhanced security for remote access
Pros:
- User-friendly interface with modern design
- Scales effectively to support thousands of simultaneous users
- Extensive application support through OIN
- Strong security features including adaptive MFA
Cons:
- Can be costly for small businesses and startups
- Some users report occasional authentication issues
- Primarily focuses on software/access provisioning rather than hardware management
Reviews:
Organizations including the McLaren F1 Team trust Okta for identity management. G2 reviews highlight the platform’s ease of use, though some users note the premium pricing can be prohibitive for smaller organizations.
6. Microsoft Entra ID (formerly Azure Active Directory)
Microsoft Entra ID is Microsoft’s comprehensive identity and access management platform that automates user provisioning across cloud SaaS applications and on-premises systems. The platform integrates seamlessly with the Microsoft ecosystem while supporting third-party applications like Salesforce, Dropbox, and ServiceNow.
Key Features:
- HR system integration: Direct sync with Workday, SuccessFactors, and other HR platforms
- Automated lifecycle management: Creates, updates, and removes user accounts based on role changes
- Hybrid identity support: Syncs on-premises directories with cloud systems
- Custom attribute mapping: Define data flow between source and target systems
- Conditional Access policies: Context-aware access control based on risk
- Automated deprovisioning: Instant access revocation when employees leave
- Microsoft 365 integration: Native support for entire Microsoft suite
Pros:
- Strong security features with continuous improvements
- Excellent endpoint management capabilities
- Free tier available with Azure and Microsoft services
- Regular security feature updates based on user feedback
Cons:
- Initial setup and configuration can be complex
- Support and community engagement could be improved
- Best suited for Microsoft-centric environments
Reviews:
Users consistently praise Entra ID’s security features and endpoint management power. The platform’s integration with the Microsoft ecosystem makes it particularly valuable for organizations already invested in Microsoft 365.
7. JumpCloud
JumpCloud is a cloud-based directory platform that provisions user accounts across devices (Windows, macOS, Linux), applications (SAML/SCIM), networks (RADIUS), and file servers. Unlike traditional on-premises solutions, JumpCloud’s cloud-native architecture eliminates complex hardware requirements while providing comprehensive automation.
Key Features:
- Multi-OS support: Provision across Windows, macOS, and Linux devices
- SCIM automation: Automated user provisioning and deprovisioning for integrated apps
- Entra ID import: Real-time user import from Microsoft Entra ID
- HR platform integration: Connects with Workday and BambooHR for automated workflows
- Self-service account provisioning: Users can bind accounts to managed devices from login window
- Zero-trust security: Device-based conditional access policies
- MDM integration: Works with major MDM platforms for device management
Pros:
- Integrates seamlessly with Active Directory and Google Workspace
- User-friendly interface with strong customer service
- Cloud-native eliminates hardware complexity
- Flexible for hybrid IT environments
Cons:
- Users report missing advanced features like enhanced search capabilities
- Learning curve for initial setup and configuration
- Some recurring bugs reported in user reviews
Reviews:
JumpCloud receives positive feedback for its ease of implementation and customer support. However, some users note the platform could benefit from additional advanced features and bug fixes.
8. Fleet
Fleet is an open-source device management platform designed for organizations with large numbers of workstations and servers across Linux, macOS, Windows, cloud, and data center environments. The platform emphasizes transparency with git-based configuration management and flexible deployment options.
Key Features:
- Zero-touch deployment: Drop ship devices with Apple Business Manager or Autopilot integration
- GitOps workflow: Track every change with full audit logs and version control
- Multi-OS support: Manages Linux, macOS, Windows, Chrome, and even OT/ICS systems
- Automated software management: Keep applications and plugins secure and up-to-date automatically
- Self-service portal: End users can install approved software independently
- Flexible deployment: On-premises, cloud, or air-gapped environments
- Open architecture: No hidden dependencies or forced cloud services
- Real-time monitoring: Resolve issues before users notice
Pros:
- Open-source with no vendor lock-in
- Flexible APIs and open data formats
- Supports air-gapped and on-premises deployments
- ISO 27001 compliance available
- European data hosting for GDPR compliance
Cons:
- May require more technical expertise compared to SaaS alternatives
- Open-source support model may not suit all enterprise requirements
- Smaller ecosystem compared to established commercial platforms
Reviews:
Organizations value Fleet’s transparency and flexibility, particularly those requiring on-premises or air-gapped deployments. The GitOps approach resonates with engineering teams who prefer infrastructure-as-code methodologies.
9. Oomnitza
Oomnitza is an asset-centric IT Asset Management platform that provides end-to-end visibility of IT ecosystems with a focus on data accuracy and automation. Unlike ticket-centric solutions, Oomnitza’s asset-first approach unifies data into a single source of truth for streamlined processes and optimized investments.
Key Features:
- 98%+ asset data accuracy: Industry-leading precision for asset tracking
- Comprehensive integration: Connects with Freshservice, Jamf, and other major platforms
- Workflow automation: Creates tickets automatically based on defined criteria
- Mobile device support: Securely interact with assets from anywhere
- Rich asset context: View complete asset information within service desk tickets
- Asset modification: Update records directly from integrated platforms
- Cloud-based elegance: Modern interface with configuration and automation tools
Pros:
- 70% reduction in audit preparation time
- 45% increase in asset recovery during offboarding
- 40% improvement in SaaS and cloud spend forecasting
- Strong integration capabilities with existing IT tools
Cons:
- Pricing not publicly available
- May require significant initial configuration for optimal use
- Learning curve for teams transitioning from ticket-centric systems
Reviews:
Organizations managing Apple assets particularly value the Oomnitza and Jamf integration. Users report dramatic improvements in audit efficiency and asset recovery rates.
10. Torii
Torii is a comprehensive SaaS Management Platform that automates application provisioning, license management, and workflow orchestration for IT teams. While focused on software rather than hardware, Torii excels at provisioning SaaS applications and managing the complete software lifecycle for remote employees.
Key Features:
- AI-powered discovery: Automatically identifies all SaaS tools including shadow IT
- Workflow automation: No-code automation for onboarding, offboarding, and license management
- 180+ native integrations: Seamless data synchronization with major business applications
- Access reviews: Automated user access certification with compliance-ready documentation
- Contract intelligence: Tracks renewals, pricing, and vendor relationships with alerts
- Spend management: Cost tracking and optimization recommendations
- Atlassian provisioning: Automate Jira ticket creation tied to employee lifecycle events
Pros:
- Comprehensive SaaS discovery reveals hidden shadow IT and duplicates
- Powerful automation reduces manual IT workload
- Strong integration ecosystem
- Responsive customer support with user-driven feature development
- Transparent, scalable pricing model
Cons:
- Focuses on software provisioning rather than hardware management
- Best suited for organizations with significant SaaS portfolios
- May overlap with other IAM tools in some organizations
Reviews:
Torii receives strong adoption from IT administrators, finance teams, and security professionals needing comprehensive visibility over software environments. Users praise the platform’s ability to uncover shadow IT and automate complex provisioning workflows.
Conclusion
Selecting the right laptop and IT equipment provisioning solution is critical for organizations managing remote workforces. While each platform offers unique strengths, ZenAdmin stands out as the most comprehensive solution for distributed teams requiring end-to-end device lifecycle management across 150+ countries.
ZenAdmin’s ability to handle everything from procurement through sustainable disposal, combined with its 150+ integrations and real-time tracking capabilities, makes it the ideal choice for organizations seeking to eliminate manual processes and maintain complete visibility over their IT assets.
The platform’s built-in logistics cost approval workflow and automated device reallocation features demonstrate a level of operational sophistication that reduces IT overhead while maintaining security and compliance.
For organizations heavily invested in Apple ecosystems, Kandji and Jamf Pro offer unmatched specialization, while Microsoft-centric environments will benefit from Entra ID’s native integration. However, for comprehensive hardware provisioning with global reach, automated workflows, and centralized management, ZenAdmin delivers the complete package that modern IT teams need to support remote employees effectively and securely.
